---
title: "Email Signature"
subtitle: "Build a consistent By Default email signature"
description: "Enter your details, toggle the links you want, and copy a ready-to-paste By Default email signature for Gmail, Outlook, or Apple Mail."
author: "Studio"
section: "Tools"
layer: "app"
subsection: ""
order: 6
status: "published"
access: "admin"
brand: "internal"
actionUrl: "./email-signature.html"
actionLabel: "Open Tool"
actionAccess: "team"
---

Enter your name, role, and email, toggle on the links you want, and copy a consistent By Default signature straight into your mail client. The output is plain HTML tables with inline styles, the only format email clients render reliably.

---

## How It Works

1. Fill in **Name**, **Role**, and **Email**. These always appear.
2. Toggle **Website**, **LinkedIn**, and **Instagram** on or off. Website is on by default; LinkedIn and Instagram are off until you need them.
3. Toggle the **confidentiality disclaimer** on or off.
4. Check the live preview, then copy.

---

## Copying It In

- **Copy signature** writes the rendered signature to the clipboard. Paste it into Gmail's signature box (Settings → See all settings → Signature) or Apple Mail and the formatting comes with it.
- **Copy HTML** copies the raw source. Use this for Outlook, which installs signatures from an HTML file rather than a paste.

After pasting, send yourself a test email and confirm the logo and icons load. If images are blocked, choose "Display images" so recipients see the full signature.

---

## Why Tables and Inline Styles

Email clients strip `<style>` blocks and ignore modern CSS layout. The signature is built from `<table>` elements with every style inline so it renders the same in Gmail, Outlook (Word engine), and Apple Mail.

---

## Image Hosting

Mail clients fetch signature images over the public internet each time the email is opened, so every image is an absolute HTTPS URL on a By Default domain. The logo and icons are hosted alongside the design system and referenced directly. There is nothing to upload per person.

---

## Notes

- The signature card is fixed to the By Default brand. Only the personal fields and link toggles change.
- `border-radius` is ignored by Outlook, so the card renders with square corners there. This is expected and acceptable.
- Keep the role short; long roles wrap and unbalance the card.